By Gabriel Chavez
There are two ways to end a meeting;
First scenario: Everybody was on the same page referring to the matter discussed and therefore will proceed to execute as said, meanwhile it may take them a few minutes or even a couple of days to realize even the tiniest detail that wasn´t discussed and inevitably creates chaos to fix it.
Second scenario: Everybody agreed on whatever the meeting was about except for that 1 person who always said NO or interrupted to go over every single detail of the plan. This increasing the chances of doing a better job and eliminating time for misunderstandings or complications.
Still it´s inevitable that some complications may show up on the way, but they will be significantly less problems than if everybody had just agreed without questioning. The word YES can easily generate problems in a business when used irresponsibly, per say: saying yes to a creative idea just because everybody else did; this will show up from a lack of motivation, inspiration or creativity. With this nobody will be truly on the same page, since the team just agreed nonchalantly without looking over those tiny details that eventually will affect the end result.
On another note, saying YES to a due date, being fully aware it will be very complicated to finish a certain task by then just to hide “weakness” or a lack of “iniciative” is a very prevalent example in a lot of workplaces. This is why every business meeting needs that person at the end of the table saying NO to every aspect of the plan, or at least most of it. The term NO is an affirmation used to implicitly recognize one´s own responsibility. Now imagine that on a greater scale where a team participates in discussing decisions related to your business.
WHEN to say no:
- Setting due dates: It´s important for everyone to know how much time they require to productively and attentively complete a task, if this person speaks up during a meeting with a NO this will open the time factor to discussion. Finally this will avoid rushed or incomplete projects or tasks.
- Generating creative concepts: Using no in this case will help the creatives evaluate every option regarding a certain project or subject, not leaving them with an immediate yes just because everybody else agreed, this will push creatives to generate stronger concepts that are thought more thoroughly.
- Planning strategies: In this case a NO is important to analyze and consider other strategies that feel new and innovative to avoid repeating the same model too much.
NO opens up the road to perfection in any field, avoiding conformity and comfort in the realization of any given project. Ironically the negative connotation of the word should be set aside in business and everyday life and should be used (properly, of course) more frequently to obtain the best results possible.